Jean Smith: was retiring as chairman and local authority member, this being her final meeting, and the vice-chairman presented a card and print of the downs in celebration of her departure.
The Training Grounds Management Board met on 24 February and decided that the hatched area was unfit for hack use, and also considered dog management issues (later on the agenda). The board had produced promotional material
Hack sand track: the head of legal and democratic services had arranged a meeting for the end of May.
Downs House: the sale had not yet been completed, although various issues had been sorted out, but there was a new question which required resolution.
Old London Road crossing of the Racecourse, drainage works: discussions had taken place with the highway authority, and it was hoped to undertake the works later this year, noting that a traffic regulation order would be needed. The highway authority had undertaken to clean out the existing drains in the vicinity before the Derby.
Bridleway 127: Old London Road: concern was expressed about the condition of the bridleway across the Hill, and it was noted that it was the responsibility of the highway authority. However, the discharge of flooding from the racecourse crossing was thought to make the problem worse.
Events on the downs: the list of four events seeking approval was described as ‘no surprises’; a further event, ‘pigeon liberation’ was described as very low impact first thing in the morning. It was questioned whether the organisers of the omni-terrier derby were aware that the trainers day might be moved this year, and would then not coincide. The list was approved. A decision was made to review the charges for 2016, and then annually, which would require a report to the summer meeting.
Downs habitat management plan: comments had been taken on board from the last meeting and the consultative committee meeting. Bird sightings had been noted too. The management recommendations would provide the driver for future actions. The plan would in due course absorb the golf course management plan.
Woodland Trust: the main planting was due to begin in winter 2015−16, but it was accepted that better contact was needed with the Trust’s planning, so that a co-ordinated approach was taken. The consultative committee was thanked for its helpful input, and the recommendations to adopt the plan were approved.
Epsom golf club proposed works: it had not been possible yet to obtain comments from the tree officer, and it was agreed that any decision would be subject to review by the chairman in the light of such comments. There was a discussion of the surfacing of the path proposed on the first hole, which was said to need to be man-made owing to the likelihood of natural materials being washed out. The golf club’s attention had been drawn to works with natural materials on Epsom Common (e.g. Fittleworth stone near the Stew Ponds). There was some concern about the uncertainty of what was proposed in terms of route and surfacing. There was an opportunity to revert in the summer with further details, as the works were not planned until the winter. The works were agreed in principle, but the board wished to see further details of the route and materials. The conservation officer was not concerned by the proposals.
Consultative committee: the committee’s comments on the Derby clean-up were noted by the racecourse as ‘point well made’. The chairman said that broken glass on the downs was not good for horses nor people. It was confirmed the Derby would be run at 16:30 as previously. The vice-chairman noted that minute 17.c had raised a question about signage of the hatched area, and the signs had been made, but not installed. A comment was made about the crossing of the 5 furlong extension: the vice-chairman thought there had been no deterioration in the crossing, but it was tricky to reconcile race use with pedestrian use. The vice-chairman said that the racecourse was unlikely to take the initiative, and it required another party to champion it; however, officers had been tasked to report, and would do so alongside the vice-chairman.
Dog control: the proposal was to ‘approve a twelve month trial of the request to keep dogs on a lead on Epsom & Walton Downs’, following a useful discussion in working group. Legislation was not thought to be the right route to follow at present, and it was preferred to make a ‘polite request’. It would require publicity, and should be sustained through the year. A before noon request was thought to be inappropriate given hack riders’ and others’ use, and therefore an all-day request was preferred [Ed: however, the report says that: ‘staff would…politely request that their dog(s) were kept on a lead, particularly before 12 noon when the race horses are using the open gallops”]. It was noted that the BHS had appropriate leaflets. A joint approach was needed with the racecourse, trainers and others. A similar approach had worked at Newmarket, although it was noted that circumstances were different. The campaign would be launched in the summer before the start of the school holidays. One member noted that it would be difficult for the staff to monitor and ‘enforce’ with no additional resources, and also observed that many dog walkers wanted space for big dogs to run. The study had looked at whether there could be a dog off leads zone, but it was thought to be too complicated, and wouldn’t meet visitors’ ambitions to be able to let dogs off the lead near where they parked or entered the downs. The proposal was agreed.
Model aircraft club: two proposals to allow use of multi-rotor craft and cameras on board craft were discussed. One member objected to the use of cameras, but did not explain her objection. Approved.