TGMB: met on 3 October. Approval was given for refurbishment of the fibre sand track, which was due to begin on 3 November.
Dog control: the clerk said that the legal advice commissioned by the TGMB (and annexed to the report on 'matters arising') was not something she could entirely agree with, nor did it focus on softer elements such as owner behaviour. [Ed: oddly enough, this was precisely what I had said in an email copied to the clerk the previous day.] Officers had not been able to dedicate time to the issue, and legislation was changing. The neighbourhood inspector was keen to enforce dog control issues and was aware of the detail. Legal advice was needed from the council legal team.
Code of conduct signs: the final sign was awaiting delivery, before installation. One of the original signs (by the Rubbing House) has been removed to rectify problems with the production.
Hack sand track: it was reported that the consultative group had disputed the Levy Board’s view that the sand track was under the same management responsibility as the horse walks, and the racecourse manager agreed.
Downs House: the legal process was expected to continue.
Review of habitat management plan: a final document would be presented in January.
Metal detecting: a retention of the present annual fee for detectorists at £35 was agreed.
Mid-year budget monitoring: the mid-year position was slightly over-budget, owing to an £11k pension contribution and maintenance of the toilet block. Next year, the proposal was for a 2% increase in contributions, which would generate an additional £7k, and £16½k would be used from reserves. As reserves continued to decline, the board would need to examine how to stem the losses. The chairman asked about car park repairs at £1k, but was told this was ‘nothing’. A statement in the notes about responsibility for repair of the hack sand track was corrected. No discussion took place on the proposed precept increase (which was a guideline for the treasurer’s budgeting for next year, and not a resolution).
Chafer grubs: an infestation on the downs was causing concern, and chemical control was both costly and environmentally challenging; the racecourse track however is treated chemically, at a cost of around £5k. The grub causes damage to the turf, and prefers fine cut grass. The infestation was reported as the worst ever. Crows feed on the grubs, causing the grass to be laid bare. Investigations continue into what measures can be taken at reasonable cost.
Proposed events on the downs: a number of events had sought approval, including the Race for Life in 2015. One member rehearsed concerns about impact of events on the downs, and resources used to manage the downs. It was not clear whether other sites could host the Race for Life. The event had become an annual institution, regardless of effect. But the trainers’ representative said that this year’s event had been managed very well, and had not caused disruption. Officers said that another Race for Life took place in Guildford. The organiser was very flexible, including a set-up before the trainers’ occupation of the downs (and a down-time during that occupation). The chairman said that refusal threatened a backlash. The racecourse pointed out [Ed: for the first time in my recollection] that a few weeks earlier, the downs hosted 100,000 visitors, and contrasted that with 5,000 for the Race.
Downs tour: concrete deposited on the edge of the golf course, spotted on the board’s downs tour, had not yet been cleared. The unauthorised development of the practice area has been addressed in writing, and the golf course has suggested they were not aware of a problem. The golf course will also be told not to allow fencing to be erected by sponsors on event days.
Speed hump on Walton Road: this had been proposed for approval, retrospectively, to reduce cycle speeds on the descent of Six Mile Hill. Officers said that the speed hump needed clear marking and advance warning. The need for a hump was agreed, and the TGMB was asked to liaise with officers on the signage. The racecourse pointed out that the solution would need to be suitable for all downs users, but then went on to question whether additional humps were needed further up the hill.
Barbecues on the downs: the racecourse was struggling to regulate barbecues at the moment; the racecourse said the proposal was a reversion to earlier practice, with resources to enforce the rule. There would be a dedicated team to deal with the issue. Officers said it was impossible to enforce a prohibition on race days, and there was concern that the public would assume that the derogation was available on other days, such as music nights. One member, supported by the chairman, insisted that there should be no derogation for barbecues on race days. The clerk said no encouragement should be given to other forms of fire, but the byelaws allowed only for consent to be given to light fires. In the event, approval was given by a majority of 4:2 (the only two council members present) to implement on a trial basis, using raised barbecues.
Minutes of the consultative committee: the chairman asked if members had asked to read the minutes (circulated late), and there were no comments. [Ed: much rustling of papers followed] The chairman observed how much the board appreciated the work of the consultative committee, then moved on. [Ed: the consultative committee would have much preferred that at least something of its deliberations — anything really — were aired before the board, than that tributes were paid to its work by a board which simply ignores it. Though to be fair, the consultative committee's comments on the maintenance responsibility for the horse walks were reported earlier in the agenda.]
Works on the golf course: the works were to be tabled at the next meeting, as they required further consultation.
Dates of next meetings: 21 January, 15 April, 17 June and 7 October 2015.